Hotels

Stay-to-Play Policy

Per our policy, all teams located more than 90 miles from the event venue are required to stay at one of our partner hotels, which can be found on the website under the “Hotels” tab in the top right corner. As a Stay-to-Play event provider, all teams and individual participants must complete hotel reservations through the official event website—not directly with the hotel.

Please note: Reservations made directly with a hotel partner will not count toward your team’s stay-to-play requirement.

To be in compliance, teams must secure a minimum of 8 reservations through our partner hotels by using the booking link provided in the registration confirmation email. If you did not receive this email, the booking link is also available on the tournament website.

Teams that do not meet the required room night minimum will be subject to an Alternative Lodging Surcharge, which is 995 per team.

If a team fulfills only a portion of the stay-to-play requirement, a prorated surcharge will be assessed based on the number of room nights secured.

This surcharge will be added to your registration 30 days prior to the tournament and is due no later than two weeks before the tournament start date. Once paid, the surcharge permits teams to stay at accommodations of their choice without further compliance obligations.

The following lodging options are not compliant with the Stay-to-Play policy and fall under the opt-out category:

• Staying with family or friends
• Camping
• Airbnb, VRBO, or timeshare accommodation

Additionally, the following booking methods will not count toward stay-to-play compliance and will result in the lodging surcharge being applied:

• Booking directly with the hotel
• Using third-party platforms (e.g., Hotels.com, Expedia, Hotwire, HotelPlanner)
• Using hotel reward points

Failure to meet stay-to-play requirements or pay the lodging surcharge will result in your team not being scheduled into the event.

We have also provided a link to our knowledge base for further explanation of how to navigate the site: https://athletx.com/eventconnect